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11/8/2017 Commissioner's Public Meeting Minutes

Warren County Commissioners Public Meeting

November 8, 2017 12:00 p.m.

Jackson Courtroom

 

Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.

 

Staff Present: Pamela Matve, Chief Clerk; Judith Albaugh, Fiscal Director, Karen Beardsley, Chief Assessor, Ed Burris, Director of Veteran's Affairs, Lori Bimber, Register and Recorder, and Phil Gilbert, Tax Claim Director

 

Citizens Present: Josh Cotton (WTO), Matthew Scott, and Attorney John Shreve, Solicitor

 

Announcements:

 

Commissioner Benjamin Kafferlin stated that since the last public meeting there were two meetings held but no actions were taken; Union Negotiations were held with SEIU with no decisions being made, and an informational conference call with two federal employees on the Freight Study

 

Public Hearing:

 

Public Comment:

 

Consent Agenda:

 

Agenda Content: No corrections or additions were made to the agenda

 

Approval of Minutes: No corrections or additions were needed to the minutes

 

Fiscal Report: Fiscal Director Judith Albaugh stated there was cash on hand of $2,567,323.00 and in the Erie bank account a balance of $529,955.00. Payroll this week is approximately $287081.00, and healthcare is estimated to be $17.143.00.

 

Judith Albaugh, Fiscal Director stated there is no balance due on the Tax Anticipation Loan as this had been paid.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda and the minutes of the October 25, 2017 public meeting. Motion carried unanimously.

 

Old Business:

 

New Business:

 

Award of the 2018 Tax Anticipation Note: Commissioner Benjamin Kafferlin stated that the bids for the 2018 TAN were opened at Monday’s Work Session. Judith Albaugh, Fiscal Director gave us an analysis of these bids and has suggested going with Key Bank with an interest rate of 1.73%.

 

Commissioner Jeff Eggleston Thanked Judith Albaugh, Fiscal Director for her analysis and quick review of the bids. He did ask what the difference would be between 4.5 and 5 million to which Judy replied that the borrowing ceiling would be higher of course, but then you would have extra cost in interest.

 

Commissioner Cindy Morrison asked Judy what she recommends, going with 4.5million or 5 million.

 

Judith Albaugh, Fiscal Director stated that she feels that 4.5 million is enough.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to award the 2018 Tax Anticipation Note to Key Bank for $4.5 million draw down at 1.73% interest rate. Motion carried unanimously.

 

Award of Outside Auditor Agreement: Commissioner Benjamin Kafferlin stated that we had gone out for proposals for outside auditing firms, we received five proposals that were opened at the October 30th work session after a quick review we unofficially stated that we will be going with Zelenkofske Axelrod so today we are here to make it official.

 

Commissioner Jeff Eggleston stated that this will be a nice improvement on our current situation as they have many Pennsylvania clients, where our current auditors, we were their only PA county client.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the agreement with Zelenkofske Axelrod for auditing services beginning with the 2017 audit. Motion carried unanimously.

 

Proclamation – Trinity Memorial Church 150th Anniversary: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adopt the proclamation proclaiming November 15, 2017 as a day of recognition for the Sesquicentennial of Trinity Memorial Church. Motion carried unanimously.

 

Proclamation – National Alzheimer’s Disease Awareness Month: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adopt the proclamation proclaiming the month of November 2017 as National Alzheimer’s Awareness Month. Motion carried unanimously.

 

Proclamation for Veterans Day:  Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adopt this proclamation that proclaims November 11, 2017 Veteran’s Day in Warren County. Motion carried unanimously.

 

Commissioner Cindy Morrison took this time to thank Ed Burris, Director of Veteran's Affairs for his services to the country, and his service to the veteran’s in our county.

 

Agreement Long & Nyquist: Commissioner Benjamin Kafferlin stated that it was one year ago that this agreement took place with Long & Nyquist and I feel that they are doing an admirable job for Warren County.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with Long & Nyquist.

 

Commissioner Benjamin Kafferlin opened up the floor for discussion.

 

Solicitor John Shreve stated that he has reviewed this agreement and the terms are the same as far as the retainer fee of $5,000.00 per month and he stated that he did add a thirty day exit clause.

 

Commissioner Cindy Morrison stated her reasons for not approving this agreement as well as Commissioner Jeff Eggleston and Commissioner Benjamin Kafferlin stating their reasons for approval.

 

There was discussion between the commissioners on their differences of opinions, then it was opened for public comments.

 

John Able asked if the agreement and the projects they are working on along with emails were subject to open records.

 

Attorney Shreve stated that the projects and emails are subject to the right to know as long as it does not meet any of the exceptions by law. Commissioner Cindy Morrison then read paragraph 5 of the agreement for better understanding.

 

After no further discussions, the above motion was brought to a vote.

 

Motion carried with a 2-1 vote. Note that Commissioner Cindy Morrison voted no, and Commissioner Benjamin Kafferlin and Commissioner Jeff Eggleston voted yes.

 

Agreement with Highmark for the Freedom Blue Group: Commissioner Benjamin Kafferlin asked Pamela J. Matve, Chief Clerk to explain the Freedom Blue.

 

Pamela Matve stated that the county is self-insured for its healthcare meaning that the county does not pay a monthly premium for each employee, we pay for claims and prescription drugs. As we age, the more prescriptions we take, that is a part of life. Except that the cost of prescriptions is climbing therefore we had our third party administrator evaluate our retirees over 65 that had retired with life time benefits and we found that it would be cheaper for the county to put the retirees over 65 on the freedom blue plan and pay the monthly premium rather than the claims saving the county money.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the agreement with Highmark for the Freedom Blue plan for our retirees over 65. Motion carried unanimously.

 

 

Closing:

 

Commissioner Comments:

 

Adjournment:  Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 12:52 p.m.

 

Respectfully submitted,                                                                     Approved:

 

Pamela J. Matve                                                                                  Jeff Eggleston, Secretary

Chief Clerk                                                                                           Warren County Commissioner