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01/22/2020 Commissioner Public Meeting Minutes

 

Warren County Commissioners Public Meeting

January 22, 2020 5:38 p.m.

Jackson Courtroom

 

Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Tricia Durbin and Jeff Eggleston present.

 

Staff Present: Pamela Matve, Chief Clerk, Nathaniel Schmidt, Solicitor, and Lorri Dunlap, Grants Administrator

 

Citizens Present: Josh Cotton (WTO)

 

Announcements: Commissioner Benjamin Kafferlin announced that the meeting is being recorded.

 

Meetings held since the last meeting: None

 

Correspondence: None

 

Public Comment: None

 

 

Consent Agenda:

 

  • Agenda Content:

 

Minutes from the January 8, 2020 Meeting: No corrections to be made

 

Fiscal Report: Commissioner Benjamin Kafferlin stated that the beginning was $2,957,498.00 and as of

January 21, 2020 the balance is $2,431,376.

 

Proclamation(s): School Choice Week

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the minutes from the meeting of January 8, 2020, and the proclamation as read. Motion carried unanimously.

 

Old Business:

 

New Business:

 

Resolution #3151 FY 2017 CDBG Budget Revision: Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve Resolution 31511 allowing the budget revisions for FY 2017 as stated. Motion carried unanimously.

 

Agreement with Susquehanna Accounting & Consulting: Commissioner Benjamin Kafferlin stated that Z&A, our outside auditors gave a finding in the 2018 audit and suggested that the county hire a CPA firm to make year end adjustments as it is not a good idea for the auditing firm to do this. Therefore, we have an agreement today with Susquehanna Accounting as they are familiar with our county as they helped with our EIP application.

 

Commissioner Tricia Durbin stated that this agreement will not exceed $20,000 for the year, and there is a grant in place to cover 90% of the cost.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the agreement with Susquehanna Accounting & Consulting as presented. Motion carried unanimously.

 

Certification of the 2020 Millage Rate: Commissioner Benjamin Kafferlin stated that today we are certifying a millage rate of 21.75 which conforms to the 2020 budget.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the certification of the millage rate for 2020 to be 21.75 for real estate. Motion carried unanimously.

 

Personnel Report: None

 

Closing:

 

Commissioner Benjamin Kafferlin stated that there has been a change in the Sunshine Law that states county government must post their meeting agendas on their web sites no less than 24 hours prior to the public meeting. If there is an item that is of financial or contractual in nature, it cannot be discussed or voted on if it is not on the posted agenda.

 

If there is an appointment to a board that does not get to the Chief Clerk in time, that can be added to the agenda and voted on as it is not financial or contractual in nature.

 

Therefore, anyone that needs something on the agenda must have it to our Chief Clerk no later than 10:00 on the Monday prior to the public meeting.

 

Commissioner Comments:

 

Commissioner Benjamin Kafferlin stated that during this time he would like for the Commissioners to give a brief update on the boards for which they sit.

 

Commissioner Jeff Eggleston stated that the Library is gearing up for their fundraiser on Saturday to raise money to put in the teen space.

 

Commissioner Tricia Durbin stated that attended the Visitors Bureau meeting and they are wrapping up year end 2019. They came out above budget, and they are very excited that all of the 2019 tour books were distributed.

 

Commissioner Benjamin Kafferlin stated that the Northwest Commission will be having their annual audit tomorrow, and they do not expect to have any findings.

 

Commissioner Benjamin Kafferlin went on to state that he attended the first Conservation District meeting, and it is exciting to see the work on the back part of the building being done. They are pushing for an April 2020 completion date. Also, they are appreciative of the extra $3,000 that the county gave in the budget to cover their payroll fees. Our outside auditors suggested that since technically the employees of the Conservation District are not employees of the county, we should stop processing their payroll, and that is why the $3,000 was given to them.

 

Commissioner Benjamin Kafferlin stated that the EMS Council is working well with the task force and we are looking for a sunset date of April 2020 for a plan and report to submit.

 

Commissioner Benjamin Kafferlin attended the LEPC meeting in which they toured the Forge. And the City has asked if they can store one of their HAZMAT trailers in the county warehouse, this will not take up any more of the foot print that is being used now. Therefore, we will work up an MOU with the City to allow them to store their trailer in our warehouse.

 

Adjournment:  Motion was made Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 5:53 p.m.

 

Respectfully submitted,                                                                     Approved:

 

Pamela J. Matve                                                                                  Jeff Eggleston, Secretary

Chief Clerk                                                                                           Warren County Commissioner