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8/22/2018 Commissioner Public Meeting Minutes
Warren County Commissioners Public Meeting
August 22, 2018 12:03 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk; Phil Gilbert, Tax Claim Director, Ronna Tipton, Human Services Director, Betsy Miller, Lorri Dunlap, Kim Corey, Warden Jon Collins, Ryan Arthur, and Sheriff Kenneth Klakamp
Citizens Present: Brian Ferry (WTO), Joe Scully, Debra Snow, Mark Turner, Tyler Nichols, Kari Swanson, Nathan Welker, David Snyder, John McGraw, Karen Sobkowski, Toby Anderson, and Piper VanOrd
Commissioner Benjamin Kafferlin listed the meetings to which either two or all three Commissioners were together, and also reviewed important correspondence that has come in to the office since the last meeting. Such as the letter received from the DEP for the award of the waste planning grant that will aid in the closing of the landfill, and start of the recycling center. Also the Dept. of Corrections did an inspection of our jail and we have no violations.
Commissioner Jeff Eggleston thanked Dan Glotz, Planning & Zoning Director and Lorri Dunlap for their hard work on the waste management plan in order to secure the grant.
Commissioner Benjamin Kafferlin congratulated Warden Jon Collins and his staff on a job well done on the inspection.
Public Hearing: opened at 12:05
2018 CDBG Projects: Lorri Dunlap stated that the county will receive approximately $240,207.00 in CDBG funds for 2018. Today’s public hearing is to review the projects that are allowable uses for the funds, and who they have to benefit such as low to moderate income family.
She went on to state that today’s public hearing is to also state to the public that we are now accepting applications from municipalities for any qualifying projects they may have.
Phil Gilbert, Tax Claim Director asked if there are any funds remaining from the 2017 allocation to which Lorri Dunlap stated yes, but off the top of my head I cannot recall the amount. We have so many years to spend the money, so if a project comes in at less than expected or more, we have to move the funds around so the oldest gets used first.
Joe Scully asked if the excess funds can be allocated for the use of blight removal to which Lorri stated yes, but without knowing what is coming down the pike, it’s hard for the RDA to provide a project list and meet deadlines.
With nothing further, the public hearing was closed at 12:12 p.m.
Agenda Content: Commissioner Jeff Eggleston stated that he would like to move Debra Snow up on the agenda as Mr. Gilbert has another appointment.
Commissioner Jeff Eggleston stated that he would also like to add an item - $400.00 from Act 13 for the Allegheny River Cleanup Project.
Commissioner Benjamin Kafferlin stated that he too has an item to add – the agreement with the joinder for financial reimbursement for Fiscal and H.R. related services.
Minutes from the August 9, 2018 Meeting: There were no changes to be made to the minutes.
Fiscal Report: Commissioner Benjamin Kafferlin stated there was cash on hand of $727,758.00 and in the Erie bank account a balance of $197,193.00. The total payouts are approximately $44,500.00.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, and the fiscal report as presented. Motion carried unanimously.
Repository Tax Bid from Debra Snow: Phil Gilbert, Tax Claim Director stated that if you owe back taxes, you cannot bid on properties at a tax sale, or repository. There was some confusion on this bid, as Debra Snow does not owe back taxes, but the co-owner of Brokenstraw Valley Winery does.
Commissioner Cindy Morrison asked Debra Snow to explain who the POA is for. Debra stated she gave POA to Mr. Shaneberger to act on her behalf.
Commissioner Benjamin Kafferlin asked if Mr. Shaneberger was a shareholder of the Winery to which Ms. Snow stated yes, he is majority shareholder.
Debra Snow explained that the winery had bid on two properties. I have family that comes from out of town to help at the winery, and this would give them a place to stay, and her niece would be renting it. She then went into detail as to why they walked away from the one property in Sheffield, and they are working on getting caught up on the back taxes of the other two properties.
Discussions then ensued on the sewer lines, and are they connected or are they not.
Phil Gilbert, Tax Claim Director stated that yes, they did bid on two properties, but they were out bid on the second. He then stated that he feels that she should put in a bid under her name only for the deed; not the winery.
Commissioner Jeff Eggleston stated that in his opinion anyone with who owes back taxes should not be able to bid on any properties. The notion to just walk away from a property only to go buy another is not a good rule. I would oppose the bid to Brokenstraw Valley Winery.
Debra Snow stated that if there was anything the Commissioners could do to help remedy the sewer situation with the Sheffield property, they would gladly take care of the back taxes. Commissioner Cindy Morrison told her to attend a township meeting and speak to the solicitor.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the bid on 3 Anchor St. as presented.
Commissioner Cindy Morrison then added to the motion that this must be in Debra Snow’s name only; not the Winery. Motion carried unanimously.
Proclamations for Remembrance & Commemoration: September 11, 2018, National Recovery Month, Suicide Prevention Month, Stephen Johnson Syndrome and Allegheny River & Watershed Clean-up Week 2018 were read.
Once the proclamations were read both Commissioner Cindy Morrison and Commissioner Jeff Eggleston gave personal thoughts on a couple of the proclamations, and why they are so important to them.
Kari Swanson thanked the Commissioners for the proclamation on Suicide Prevention, and for making the importance public.
Nathan Welker stated that we are just a small part of the River Clean up organization; he thanked everyone involved with the cleanup, and stated that without volunteers and people that the jail provides and Adult probation, we could not make it happen.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adopt the proclamations as read. Motion carried unanimously.
Resolution #3111 Fair Housing Resolution: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve and adopt the Fair Housing Resolution #3111. Motion carried unanimously.
Agreement with Transit Authority for Transportation Services: Commissioner Benjamin Kafferlin stated that Pittsfield Township has put in an application for Act 13 funds for the repair/replacement of a bridge on Miles Run Road in the amount of $48,150.00. Commissioner Benjamin Kafferlin went on to state that the total cost for the project will be $1,070,000.00; the municipality will be contributing $53,500.00.
Commissioner Jeff Eggleston stated that Dan Glotz, Planning & Zoning Director has reviewed the application and verified the information and this is an eligible use of the Act 13 funds.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the application from Pittsfield Township in the amount of $48,150.00 from the Act 13 Bridge funds for the repair/replacement of a bridge on Miles Rim Road. Motion carried unanimously.
Addendum to BEI agreement for shredding: Pamela J. Matve, Chief Clerk explained that there was a concern regarding the shredding of federal documents that they had to be confetti shredded. After researching it was suggested it be done this way, but not required; also, our current provider strip shreds just as our shredder is doing.
BEI will provide the locked boxes for employees to drop of the documents that need to be shredded, and BEI will provide a staff member two to three times per week to come to the courthouse to shred the documentation.
Joe Scully asked about the cost. Commissioner Cindy Morrison state that the cost is $60.00 per month. Commissioner Benjamin Kafferlin state that while it is basically five dollars more per month, and he would have liked to see a decrease, he is all for this as it helps the Americans with disabilities get out into the working fields, and BEEI get grant funding to help provide more services such as these.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the addendum to the cleaning contract for BEI to provide shredding services. Motion carried unanimously.
Approval of the C&Y Needs Based Plan: Commissioner Jeff Eggleston state that this was placed on the agenda in error as it is to go onto the agenda for August 22, 2018.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to table this item until the next meeting. Motion carried unanimously.
Repository Tax Bid(s): Phil Gilbert, Tax Claim Director explained the three bids that were received by his office. He then stated that he wanted to bring to the attention of the board, a bid received by Debra Snow/Brokenstraw Valley Winery LLC. Her co-owner of the Winery owes back taxes on three or four properties. He came into my office for the list, and when I told him he could not bid because he owes back taxes, he stated that’s ok, then I receive this bid from Ms. Snow. I do not know if they are married, living together, etc. but I do know they are connected and I feel that the board needs to find out further information before making a decision on this particular bid.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to table the repository bid from Ms. Snow for parcel WN-868-6847 until further clarification is made. Motion carried unanimously.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to accept the bids on parcels SH-368-2617, and WN-001-215358. Motion carried unanimously.
Resolution #3111 DUI Grant application: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve Resolution 3111 for the submission of the DUI Grant. Motion carried unanimously.
J McGraw vs Warren County Tax Appeals: Karen Beardsley, Chief Assessor explained that there will be a hearing on September 9, 2018 and before you is the settlement agreement that the County will be presenting to Mr. McGraw and the Courts.
John McGraw stated that this has been withdrawn at a hearing in August; to which Karen Beardsley, Chief Assessor was not aware was held. Mr. McGraw continued with a statement he prepared stating that to raise his taxes would be a disservice to his clientele and his staff.
Commissioner Benjamin Kafferlin asked that Mr. McGraw leave or provide a copy of his presentation as it was very hard to hear him today.
Commissioner Benjamin Kafferlin stated that there is no action to be taken on this item as it is just presenting the proposal in a public meeting to meet the sunshine law.
Motion was made by Commissioner Cindy Morrison to table this item until after the hearing and we know exactly what was offered. There was no second it his motion died.
Motion was then made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to accept the proposal offered by our Chief Assessor and attorney. Motion carried 2 to 1 with Commissioner Benjamin Kafferlin and Commissioner Jeff Eggleston for and Commissioner Cindy Morrison against.
Commissioner Cindy Morrison abstained as she did not feel she had enough information to make a decision.
Award of Guaranteed Energy Savings Program: Commissioner Benjamin Kafferlin stated that this program has been talked about at length in work sessions and public meetings. On Monday we received our qualification proposals from two companies, ABM, and McClure. We have talked with ABM extensively, and this morning we met with McClure.
Commissioner Benjamin Kafferlin explained the program and also had Tyler Nichols from ABM explain further.
Discussions took place as to the ongoing maintenance and how that can be funded by future savings or by general fund dollars however the county sees fit.
Commissioner Jeff Eggleston had ABM speak about the difference between lease and bond process.
Joe Scully stated that the gentlemen from ABM has done very well at explaining the process in the various meetings for which I attended. I think they will do right by Warren County, and the commissioners are doing a good thing with this project.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to award the Guaranteed Energy Savings Project to ABM. Motion carried unanimously.
USDA Loan Resolution: Commissioner Benjamin Kafferlin stated that we had already approved a loan with Motorola, and discussed obtaining a loan through USDA at a lower interest rate. Before they can begin the process, we need to pass the loan resolution that is before you today.
Commissioner Cindy Morrison asked for a little more explanation.
Commissioner Benjamin Kafferlin stated that we approved a loan through Motorola, if we secure a cheaper interest rate with USDA we can us this loan to pay off Motorola and save the county money in interest.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the USDA loan resolution for proceeding with applying for a lower interest rate loan for the radio project. Motion carried unanimously.
Commissioner Jeff Eggleston thanked Commissioner Benjamin Kafferlin, Eric Hern, Fiscal Director, and Solicitor Shreve for all their hard work on this.
Agreement for Human Resource and Fiscal Services for Human Services (Joinder): Commissioner Benjamin Kafferlin stated that this agreement will provide federal reimbursement for the Human Resource and Fiscal service the county provides to Human Services. This was approved at the joinder meeting yesterday.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with the joinder regarding Fiscal and Human Resource services. Motion carried with two votes.
Commissioner Cindy Morrison abstained as she did not feel she had all the information needed to make a decision.
Request of $400.00 from Act 13 funds to the River Cleanup Project: Commissioner Jeff Eggleston stated that he would like to ask that $400.00 be given to the River Cleanup project from the Act 13 funds. I feel this is a beautification project which Dan Glotz, Planning & Zoning Director confirmed that it is an eligible use.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve $400.00 in Act 13 funds be given for the River Cleanup Project. Commissioner Cindy Morrison.
Personnel Transaction Report
August 22, 2018
New Hires for Warren County
Changes for Warren County Employees
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve/ratify the personnel report as presented. Motion carried unanimously.
Adjournment: Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 1:30 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner