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12/12/2018 Commissioner Public Meeting Minutes
Warren County Commissioners Public Meeting
December 12, 2018 12:00 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk; Eric Hern, Fiscal Director, Phil Gilbert, Tax Claim Director, Lisa Rivett, Director of Elections, Lori Bimber, Register and Recorder, Tracey Morrison, Angela Faga, and Lorri Dunlap
Citizens Present: Josh Cotton (WTO), Joe Scully, Matthew Scott, Pat Evans, Peter Blauvelt, Mark Turner, Tyler Nichols, Larry Persing, Sharon Persing, Shannon Sitler, Terry Williams, James Decker, Nicki Chase and the Lady Dragons Volley Ball team
Commissioner Benjamin Kafferlin listed the various meetings in which two or more commissioners were in attendance since the last public meeting, and also stated that there were no decisions made at these meetings.
Commissioner Benjamin Kafferlin stated that the commissioners did receive a letter from Knox Law regarding the remainder of the debt fund money, and according to law and county code, we can reallocate those funds.
Agenda Content: nothing to add
Minutes from the November 28, and December 5, 2018 Meeting: There were no changes to be made to the minutes.
Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $29,153,178.00 and in the Erie bank account a balance of $197,448.00. The total payouts are approximately $65,000.00.
Proclamation(s) for Warren High School Girls Volleyball Team Day and Christmas 2018 were read.
Commissioner Jeff Eggleston thanked the Volleyball team for so valiantly representing the county and the state.
Commissioner Cindy Morrison stated that the proclamation says it all, thank you, and good luck in your futures.
Commissioner Benjamin Kafferlin agreed with Commissioner Cindy Morrison and stated that he was very pleased to join the team the day before. Thank you.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, November 28, and December 5, 2018 minutes, the fiscal report as presented, and the proclamation(s) as read. Motion carried unanimously.
Cooperative Agreement with WCDA: James Decker stated that the Regional College has moved into the space of the PNC building on December 3, 2018. He then went onto state that the WCDA was awarded a second Redevelopment Assistance Capitol Program grant in the amount of $500,000.00 to continue the redevelopment of the 300 Second Ave. property. A requirement of this program is that we must obtain a Host Municipality Cooperation Agreement.
James Decker stated that this grant will be utilized to complete interior demolition on floors three and four. I am asking that the Commissioners agree to be the Host Municipality for the WCDA.
Commissioner Jeff Eggleston thanked Mr. Decker and the WCDA for an unbelievable job they have done to complete this project ahead of time.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the Cooperative Agreement with the WCDA to be the Host Municipality for the RACP grant. Motion carried unanimously.
Commissioner Jeff Eggleston stated that this is a huge project and will impact the county.
Commissioner Benjamin Kafferlin stated he is very happy to support this project.
Joe Scully thanked Mr. Decker and the WCDA as this will help our local volunteer fire fighters to get the education needed without long distance travel.
Repository Tax Bid(s): Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the repository tax bids from County RDA in the amount of $100.00 for parcels TD-275-1418, and a bid from Steven Haight in the amount of $1,500.00 for parcel WN-576-8693. Motion carried unanimously.
Premises Use Agreement: Scott Rose stated that this Premises Use Agreement is between Warren County and the Regional College. It allows them to use space at the Public Safety Building for the purpose of EMR, EMT and EMS education purposes.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Premises Use Agreement with the Region College. Motion carried unanimously.
Reappointments to various boards: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the following reappointments: Pamela J. Matve to a five year term on the Redevelopment Authority, Jeffrey Zarczny to a four year term on the Planning Commission and David Miller to a five year term on the Zoning Hearing Board. Motion carried unanimously.
Resolution #3122 Affirming the report and reauthorization of the Redevelopment Task Force: Commissioner Jeff Eggleston gave a brief presentation on the Redevelopment Task Force and highlighted the five findings of the group. Blight, Tax Claim, Commercial Property Development, Public Housing, and Zoning, Permitting, and Code Enforcement.
Joe Scully stated that Glad Township uses the City of Warren for code enforcements; is your plan for the county to do all code enforcements.
Commissioner Jeff Eggleston replied, no, our local resources need expanded.
One citizen stated that she was very impressed with the research that has been done.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to accept Resolution 3122 accepting the report and reauthorizing the Redevelopment Task Force. Motion carried unanimously.
Resolution #3121 authorizing the County to be part of the PCHIP: Eric Hern, Fiscal Director explained that this authorizes Warren County to join other PA counties as part of the Pennsylvania Counties Health Insurance Purchasing Cooperative (PCHIP) for the purchase health care benefits.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve Resolution #3121 authorizing the county to be a part of PCHIP. Motion carried unanimously.
At this time the meeting was recessed to the Commissioners Conference room to reconvene at 1:00
At 1:02 the meeting was restarted.
CDBG modifications: Commissioner Benjamin Kafferlin stated that Lorri Dunlap is asking permission to do a reallocation of 2017 CDBG funds from one Youngsville Borough project and put it towards another project in Youngsville Borough..
Lorri Dunlap gave a brief description of the building they want to tear down, and the board was in agreement.
Resolutions #3119 and #3120: Commissioner Benjamin Kafferlin stated that each commissioner has had the opportunity to meet with ABM to give their individual opinions on the various scopes of work and to get any questions answered. I will now turn it over to Tyler Nichols and he can give you a presentation of the various project scopes.
Commissioner Benjamin Kafferlin went onto state that Pete from ABM has spent months with our maintenance staff. This project has been going on since April.
Tyler stated that this is the same presentation that was given at Monday’s work session, but I want to be sure that everyone hears the same information.
Pete ran through the photos giving much needed explanation, and then Tyler reviewed the two scopes that were suggested and the financial side.
Commissioner Benjamin Kafferlin stated that both scopes are assuming that the Rouse will kick in some funding for the repairs at the 911 center. Tyler stated that this is assuming that the Rouse would kick in approximately $282,000.
Commissioner Cindy Morrison asked how many other counties they have worked with and Tyler stated two counties, and many school districts.
Commissioner Benjamin Kafferlin thanked ABM for doing the asset inventory as this needed to be done. He then thanked them for providing the photos, because from the road you cannot see the damage that is done and need to be fixed.
These are needs, not wants. I think to work with you as the project manager is the only way to get these things fixed. I am not interested in cosmetic items such as colored light for the courthouse at night.
Commissioner Benjamin Kafferlin stated that he would like to pay for it in one way rather than each emergency that happens. We have an urgency. Due to the significant savings we will get now, and I don’t think grants will get us this same savings.
Commissioner Jeff Eggleston thanked Commissioner Benjamin Kafferlin for his efforts on this project. It needs to be stressed that Scope number two in the amount of $3,755,117.00 will not cause a tax increase, and will provide significant energy savings.
Secondly, the thanked ABM for all their efforts they too have put into this project.
With the 3.7 base program all the major mechanical items will be addressed. This does not include architectural building repairs. The annual payment will be under $140,000.00 per year and that would be financially responsible.
Commissioner Cindy Morrison stated that she has a very different viewpoint. This only makes sense if the numbers make sense and I do not feel that they do. I feel we can save money by doing these projects ourselves by the bid process. If we do this we are overloading the 2020 budget. Not all of these projects need to be done today. By agreeing to this we would put a burden on the citizens of our county.
Tyler stated that 2.4 million would be covered by the guarantee energy savings.
Commissioner Benjamin Kafferlin stated that if we go with the full blown project we would be paying above the guaranteed energy savings by approximately 3 million dollars.
Commissioner Jeff Eggleston stated that we can take the $150,000.00 that we spent in 2018 and set this aside each year to fix these problems.
Commissioner Cindy Morrison stated that when we raised the taxes in 2017 we looked at various needs such as the roof repair etc. and the projects were never done.
Eric Hern, Fiscal Director stated that in just the few months he has been employed by the county, and being an former elected official in his own county, he has seen it cost more when people don’t want to deal with things.
Commissioner Benjamin Kafferlin stated that ABM would be the gate keeper hiring local firms to do the work, and this will save money in the long run.
Motion was made by Commissioner Benjamin Kafferlin to approve Resolution(s) 3119 & 3120 allowing the Chief Clerk and the Solicitor to approve agreements with ABM, and I advocate for the 5.3 million dollar project.
Commissioner Jeff Eggleston asked what the annual payment would be if we were to approve the full blow project to which Tyler Nichols stated that the annual payment would be approximately $315,000.00. Tyler then stated that the guaranteed energy savings is at 1.6 million each year.
Commissioner Jeff Eggleston then stated that he would like to make a friendly amendment to Commissioner Benjamin Kafferlin’ s motion and go for the $3,755, 117.00 project.
Commissioner Benjamin Kafferlin stated that since he feels we cannot come to a consensus on which project to go with, I will second the motion made by Commissioner Jeff Eggleston and approve Resolutions 3119 and 3120 for the $3.7 million dollar scope of work. Motion carried two to one with Commissioner Cindy Morrison against.
Personnel Transaction Report
December 12, 2018
New Hires for Warren County
Changes for Warren County Employees
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the personnel report as presented. The motion carried two to one with Commissioner Jeff Eggleston and Commissioner Benjamin Kafferlin for and Commissioner Cindy Morrison abstaining.
Commissioner Benjamin Kafferlin stated that we need a reason for your abstention, to which Commissioner Cindy Morrison stated I do not agree with the new hire in assessment.
Adjournment: Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 2:04 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner