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09/09/2020 Commissioner Public Meeting Minutes

Warren County Commissioners Public Meeting

September 9, 2020 12:00 p.m.

Jackson Courtroom

 

Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Tricia Durbin, and Commissioner Jeff Eggleston present by phone

 

Staff Present: Pamela Matve, Chief Clerk. Lisa Rivett, Director of Elections, Lorri Dunlap, Grants Administrator, Eric Hern, Finance Director, Phil Gilbert, Director of Tax Claim, and Ronna Tipton, Director of Human Services

 

Citizens Present: Josh Cotton (WTO), Jess Arnold, Addison Bragg, Ben Pierce, and Jason Porter

Announcements: the meeting is being recorded

 

Meetings held since the last meeting: Commissioner Benjamin Kafferlin stated that there have been no executive sessions since last meeting. Commissioner Benjamin Kafferlin then stated that there will be an executive session on September 14, 2020 to discuss legal items

 

Correspondence: Commissioner Benjamin Kafferlin then reviewed all the correspondence received and/or sent:

  • A letter was received from Attorney Stapleford regarding the dissolution of Habitat for Humanity. Commissioner Benjamin Kafferlin thanked this group for their hard work over the years.
  • Paperwork was received from USDA grant approval for the Community Facilities Grant Program
  • Warren County has been awarded the Pretrial Grant program the was applied for. Thank you to Aaron Uber and the Probation staff for writing this grant and their hard work.

 

Public Comment: None

 

Consent Agenda:

 

Minutes from the August 26, 2020 Public Hearing and Public Meeting: No corrections or additions to be made.

 

Finance Report: Eric Hern, Finance Director reviewed the finance report stated that balance in the general fund is $882,064.00 and in the Erie Bank Account, $650,366.00.

 

Personnel Report: Eric Hern reviewed the personnel report

 

Department Monthly Reports: Commissioner Benjamin Kafferlin reviewed this new item on the agenda regarding a monthly report from each department that answers to the Commissioners where they will report statistics on their office, staffing issues, projects, etc. He then briefly reviewed some stats of each department.

 

Proclamation(s): Remembrance and Commemoration 9-11-2001 and National Truck Driver Appreciation Week

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the agenda, the minutes from the public hearing and the commissioner meeting of August 26, 2020, the financial report, personnel report, department report(s) and the proclamation(s) as presented. Motion carried unanimously.

 

Old Business:

 

New Business:

 

(MATP) Medical Assistance Transportation Program Agreement: Commissioner Benjamin Kafferlin stated that this agreement between the county and Commonwealth Department of Human Services Managed Care Operations is an agreement that has been in place and renewed each year.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the renewal of the Medical Assistance Transportation Program agreement. Motion carried unanimously.

 

CARES Act: Commissioner Benjamin Kafferlin stated that the county has received $3,539,294 in CARES Act funding. The House of Representatives have asked, how are we spending these funds. He went onto state that 2.2 million will be in the small grant program for businesses and non-profits and the remaining funds will be used for County and other expenditures.

 

Commissioner Benjamin Kafferlin briefly gave an update on the categories of funding requests such as county, city, EMS etc. He then recommended that the Fire Departments look at their books and asked that the Commissioners authorize up to $5,000 for each department that produce receipts for their COVID expenditures. Commissioner Benjamin Kafferlin then stated that a portion of the Erie Bank account funds can be used towards this.

 

Everyone agreed that Commissioner Benjamin Kafferlin can send a letter to each department.

 

Commissioner Jeff Eggleston stated that the letter needs to state their losses and provide receipts. Commissioner Tricia Durbin agreed as this will provide a paper trail.

 

Commissioner Benjamin Kafferlin then explained that the Fire Service would like to do an EMS recruitment campaign and he asked for $6,000.00 to fund this campaign. He then asked for authorization to send them a letter if the total allocation meets the threshold.

 

Commissioner Benjamin Kafferlin stated that EMT’s were hit hard during the pandemic as some of the EMT’s in the county were told by their doctors not to go on calls.

 

Nathaniel Schmidt, Solicitor stated that he supports Commissioner Jeff Eggleston’s observations for letters to the departments as part of the process.

 

Commissioner Jeff Eggleston stated that he is fine with the EMS recruitment campaign.

 

Commissioner Benjamin Kafferlin went on to state that he Sheriff office would like to use CARES Act funding to get their officers trained to be EMR’s (Emergency Medical Responders).

 

Commissioner Tricia Durbin why would this be necessary. Commissioner Benjamin Kafferlin stated that they could be help at a scene if necessary, as second medical.

 

Also, on the list is disinfecting wands for all departments, and if the funds are available put towards EMS training.

 

Commissioner Benjamin Kafferlin stated that the City of Warren is asking for $10,000 in reimbursable expenditures, and is also asking for $30,000 to put into an EOC Center. This would mirror the one at the 911 building.

 

Commissioner Benjamin Kafferlin then reviewed a list of expenditures already approved and or purchased such as carpet cleaning/disinfecting of the courthouse.

 

A quote was received for MCM Consulting to update our COOP plan that is out of date, the cost is approximately $80,000.00. Commissioner Tricia Durbin stated that she would like to see the proposal before approving this.

 

Commissioner Benjamin Kafferlin stated that he would get them the proposal to review and we can vote on that at the next meeting.

 

Commissioner Benjamin Kafferlin then stated that he would like approval today to move forward on the IT items such as laptops, ID printer, scanners, Human Services surface pros etc. The total cost is approximately $145,100.00.

 

Commissioner Jeff Eggleston stated that she could approve the IT list of items except for the Vision Software update as we are looking at other solutions. This would bring the total down to approximately $587,611.00. He also stated that we need to be careful in what is being approved, we all want to be on the same page.

 

Commissioner Tricia Durbin stated that she agrees with the list excluding the software for vision. If there is another shut down in the fall as predicted, we need to be prepared.

 

Commissioner Benjamin Kafferlin agreed to table the vision software and move forward with the iPad, laptops etc.

 

Commissioner Jeff Eggleston stated that these laptops are replacing the desktop computers, we are not adding to.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Tricia Durbin to move forward with purchasing the items from CARES Act funding on the Information Technology list minus the Vision software. Motion carried unanimously.

 

Commissioner Jeff Eggleston stated that he is still working on a proposal for marketing that would come from CARES monies.

 

Kylander Holdings LLC: Commissioner Benjamin Kafferlin stated that Kylander Holdings has had an error in their assessment of parcel WN-588-25000-000 for the year 2019 in the amount of $413.64.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Benjamin Kafferlin to approve the refund of $413.64 to Kylander Holdings for parcel WN-588-25000-000 when requested. Motion carried unanimously.

 

Appointments to the Library Board: Commissioner Benjamin Kafferlin stated that the Library Board has asked for the reappointments of Andrew Bacchetti and Barb Crowley to their board.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Benjamin Kafferlin to approve the reappointment of Andrew Bacchetti and Barb Crowley to the Library Board as requested. Motion carried unanimously.

 

Commissioner Comments:

 

Adjournment:  Motion was made Commissioner Tricia Durbin, seconded by Commissioner Benjamin Kafferlin to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 1:17 p.m.

 

Respectfully submitted,                                                                     Approved:

 

Pamela J. Matve                                                                                  Jeff Eggleston

Chief Clerk                                                                                           Warren County Commissioner