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08/26/2020 Commissioner Public Meeting Minutes

Warren County Commissioners Public Meeting

August 26, 2020 5:30 p.m.

Main Courtroom

 

Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Tricia Durbin, and Commissioner Jeff Eggleston present.

 

Staff Present: Pamela Matve, Chief Clerk, Lorri, Dunlap, Grants Administrator, Meredith Ketcham, Children & Youth Administrator, Kathy Lebon, Ronna Tipton, Director of Human Services, and Eric Hern, Finance Director

 

Citizens Present: Josh Cotton (WTO), and Jane Dunshie

 

Announcements: the meeting is being recorded

 

Meetings held since the last meeting: Commissioner Benjamin Kafferlin stated that there have been no executive sessions since last meeting

 

Correspondence: Commissioner Benjamin Kafferlin then reviewed all the correspondence received and/or sent.  He stated that the House of Representatives sent a letter asking for details on how our CARES Act money will be spent; finance is working on this.

 

Commissioner Jeff Eggleston stated that a letter was received from DEP with a handful of tasks that are still needed to close the Grunderville Landfill, we are continuing to move forward.

 

Public Comment: None

 

Consent Agenda:

 

Minutes from the August 12, 2020 Public Meeting: No corrections or additions to be made.

 

Finance Report: Eric Hern, Finance Director reviewed the finance report stated that balance in the general fund is $995,204.00 and in the Erie Bank Account, $650,366.00.

 

He then reported that the external auditors are 65% complete with the 2019 audit

 

Personnel Report: Eric Hern reviewed the personnel report

 

Proclamation(s): National Recover Month and Fetal Alcohol Spectrum Disorder (FASD)

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the agenda, the minutes from the commissioner meeting of August 12, 2020, the personnel report, and the proclamation(s) as presented. Motion carried unanimously.

 

Old Business:

 

New Business:

 

Resolution 3166 Fair Housing: Lorri Dunlap explained that this resolution states that Warren County does not discriminate in Fair Housing.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve Resolution 3165 stating Warren County does not and will not discriminate when it comes to Fair Housing. Motion carried unanimously.

 

Resolution 3165 part of the USDA Facilities Grant Agreement: Commissioner Benjamin Kafferlin stated that this resolution is the last part of the USDA Facilities Grant Agreement that was approved at a prior meeting.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve Resolution 3165 as part of the USDA facilities grant agreement that was approved prior to this meeting. Motion carried unanimously.

 

Repository Tax Bid(s): Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve a bid in the amount of $740.00 from Ashley Karr for parcel WN-004-619700-428. Motion carried unanimously.

 

 

Children & Youth Needs Based Plan – Financial portion: Meredith Ketcham stated that in a prior meeting the Children & Youth Needs Based Plan Narrative was approved. Tonight, we are here to approve the financial portion of the plan. Children & Youth are asking for a county match of $1,076,878.00 for the fiscal year of 2021/2022. She stated that the increase is partially due to COVID-19 and the increase in vendor costs.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the financial portion of the 2021/2022 Children and Youth needs-based plan. Motion carried unanimously.

 

Domestic Relations Intergovernmental Agreements: Commissioner Benjamin Kafferlin stated that these agreements are for both the Warren and Forest County District Attorney and Sheriff Offices for the services they provide to Domestic Relations. These agreements must be renewed every five years.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the Intergovernmental Agreements with Domestic Relations and the District Attorney and Sheriff Offices for both Warren and Forest Counties. Motion carried unanimously.

 

Agreement with Tek 84 – Body Scanner: Commissioner Benjamin Kafferlin stated that discussions of purchasing a body scanner have been in the works since mid-2019. There was one that we were ready to purchase, but it would not fit in the foot print of our building. Therefore, the search continued. We have found a body scanner that is smaller and will fit within the foot print of the building for a cost of $149,000.00 and an optional thermal scanner/infrared camera for an additional $20,000.00.

 

Commissioner Benjamin Kafferlin explained that currently when inmates enter our building they must go through a body and cavity search for contraband. This is not the best job for our Officers, and with COVID, it is worse. This scanner will eliminate the need for body/cavity searches as it will pick up and detect contraband anywhere on the person.

 

Commissioner Benjamin Kafferlin went onto explain that the body scanner is an eligible cost item for both the commissary funds and the CARES Act. He suggested that the commissary account cover as much as possible then the remaining amount be paid from CARES funds.

 

Commissioner Jeff Eggleston stated that the bottom line is that contraband being brought into the facility has been on ongoing issue as things are missed. This will cause a huge reduction if not eliminate contraband.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the purchase of the body scanner along with the infrared cameras for a total expenditure of $169,000.00 using funds from both commissary and CARES Act. Motion carried unanimously.

 

Agreement with Max Krug – Project Management Training: Commissioner Benjamin Kafferlin first explained that the motivation with this training is that it would have helped with so many projects going on during COVID for Public Safety, the EOC, Elections etc. things could have been smoother if those main players would have had project mgmt. training. This is eligible for CARES act funding, and he suggested that we start this now as it will takes weeks to get through.

 

Commissioner Benjamin Kafferlin stated that the total cost would be $7,062.25 for 9 weeks of training at 4 hours per week.

 

Commissioner Jeff Eggleston asked about the idea of up to 20 people, can this be less? Commissioner Benjamin Kafferlin stated that the minimum is 10 and we can go as high as 200. He then stated he has 10 people in mind.

 

Commissioner Jeff Eggleston went on to state that Project Management training is under rated. He then stated that he would hope we would get 10 people that would be interested in the training; we don’t want to force anyone to participate. With that being said, Commissioner Jeff Eggleston said he is interested in the training.

 

Commissioner Tricia Durbin stated that this is a good opportunity to make our employees good leaders.

 

Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the agreement with Eminence Consulting for Project Management Training at a cost of $7,062.25. Motion carried unanimously.

 

Lease Agreement with the City of Warren – Hazmat Foam Trailer: Commissioner Benjamin Kafferlin stated that the Warren City Fire Dept. has acquired a piece of new equipment, therefore, the trailer that houses emergency response equipment will not fit. The City is wanting to lease this trailer and the county has space available in which to store the trailer with equipment. Together a lease agreement was drawn up to which the County will pay $1.00 per year to the City to lease and house this trailer.

 

Motion was made by Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to approve the lease agreement between the City of Warren and the County for the lease of a trailer with emergency response equipment. Motion carried unanimously.

 

Legal Agreement – Joan Fairchild: Commissioner Jeff Eggleston stated that similar to the agreement that was approved with Alan Conn, this agreement is with Joan Fairchild, Esquire to be a Special Appointed Public Defender for Warren County until a Public Defender can be secured.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Tricia Durbin to approve the legal agreement with Joan Fairchild, Esquire, as a Special Appointed Public Defender in the amount of $85.00 per hour. Motion carried unanimously.

 

Commissioner Comments:

 

Drinking Water: Commissioner Benjamin Kafferlin stated that the Penn State Extension did a report on water samples that were tested and he found it interesting. Out of 174 samples tested from local private wells, there is a surprising number of wells failed the test not meeting EPA standards. He went onto state that the Penn State Extension office in Youngsville will help residents test their water.

 

Conservation District: Commissioner Benjamin Kafferlin stated that they will have a couple of appointments that will need to be made for the 2021 year. He also thanked Bill Gallagher for his help with Youngsville TV to get them internet.

 

Broadband: Commissioner Benjamin Kafferlin stated that there has been a proposal received from NW Commission regarding internet that is being reviewed.

 

C.O.G.: Commissioner Benjamin Kafferlin stated that the monthly C.O.G. meeting for September will be held in the Jackson Courtroom and the topic will be EMS. This is a very important topic and he has asked the other two commissioners to join him at this meeting.

 

Crime Stoppers: Commissioner Benjamin Kafferlin stated that he is working with the county to get them a phone line through the county to save them money. This line may possibly run through the Police Barracks in Starbrick.

 

Elections: Commissioner Jeff Eggleston stated that he and Lisa Rivett, Director of Elections have put together a proposal for staffing during the general election. We will have this ready for the agenda of the September 9, 2020 Board of Elections meeting.

 

 

Radio Project: Commissioner Benjamin Kafferlin stated that today is a big day. The entire radio project has shifted to the Starnet operations. Warren is the first county to have a fully operational system that includes outside agencies. Each agency on a scene can talk to one another. This has been a three-year project with many hurdles to jump. This switch was made at 9:00 this morning and there have been no major issues.

 

Commissioner Benjamin Kafferlin wanted to thank Kenneth McCorrison, Public Safety Director, Kale Asp, Scot Rose, and he stated that there are so many others. He also wanted to personally thank Commissioner Jeff Eggleston for his support when this project started, and Commissioner Tricia Durbin for her support since coming into office.

 

Adjournment:  Motion was made Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 6:22 p.m.

 

Respectfully submitted,                                                                     Approved:

 

Pamela J. Matve                                                                                  Jeff Eggleston

Chief Clerk                                                                                           Warren County Commissioner