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08/09/2018 Commissioner Public Meeting Minutes
Warren County Commissioners Public Meeting
August 9, 2018 12:00 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk; Lisa Rivett, Director of Elections, Phil Gilbert, Tax Claim Director, Ronna Tipton, Acting Human Services Director, and Sheriff Kenneth Klakamp
Citizens Present: Josh Cotton (WTO), and Joe Scully
Commissioner Benjamin Kafferlin listed the meetings to which either two or all three Commissioners were together, and also reviewed important correspondence that has come in to the office since the last meeting.
Joe Scully asked Commissioner Cindy Morrison about getting the information on the research she did regarding brine usage on the roads.
Commissioner Cindy Morrison stated that she did not do research, she spoke to a gentleman regarding an alternative.
Agenda Content: There were no changes to be made to the agenda.
Minutes from the July 25, 2018 Meeting: There were no changes to be made to the minutes.
Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $545,777.00 and in the Erie bank account a balance of $197,193.00. The total payouts are approximately $58,966.00.
Proclamations for Grand Valley VFD 50th Anniversary and Fetal Alcohol Spectrum Disorder Awareness Day were read.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the July 25, 2018 minutes, the fiscal report as presented, and the proclamations as read. Motion carried unanimously.
Act 13 Application from Pittsfield Township: Commissioner Benjamin Kafferlin stated that Pittsfield Township has put in an application for Act 13 funds for the repair/replacement of a bridge on Miles Run Road in the amount of $48,150.00. Commissioner Benjamin Kafferlin went on to state that the total cost for the project will be $1,070,000.00; the municipality will be contributing $53,500.00.
Commissioner Jeff Eggleston stated that Dan Glotz, Planning & Zoning Director has reviewed the application and verified the information and this is an eligible use of the Act 13 funds.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the application from Pittsfield Township in the amount of $48,150.00 from the Act 13 Bridge funds for the repair/replacement of a bridge on Miles Rim Road. Motion carried unanimously.
Addendum to BEI agreement for shredding: Pamela J. Matve, Chief Clerk explained that there was a concern regarding the shredding of federal documents that they had to be confetti shredded. After researching it was suggested it be done this way, but not required; also, our current provider strip shreds just as our shredder is doing.
BEI will provide the locked boxes for employees to drop of the documents that need to be shredded, and BEI will provide a staff member two to three times per week to come to the courthouse to shred the documentation.
Joe Scully asked about the cost. Commissioner Cindy Morrison state that the cost is $60.00 per month. Commissioner Benjamin Kafferlin state that while it is basically five dollars more per month, and he would have liked to see a decrease, he is all for this as it helps the Americans with disabilities get out into the working fields, and BEEI get grant funding to help provide more services such as these.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the addendum to the cleaning contract for BEI to provide shredding services. Motion carried unanimously.
Approval of the C&Y Needs Based Plan: Commissioner Jeff Eggleston state that this was placed on the agenda in error as it is to go onto the agenda for August 22, 2018.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to table this item until the next meeting. Motion carried unanimously.
Repository Tax Bid(s): Phil Gilbert, Tax Claim Director explained the three bids that were received by his office. He then stated that he wanted to bring to the attention of the board, a bid received by Debra Snow/Brokenstraw Valley Winery LLC. Her co-owner of the Winery owes back taxes on three or four properties. He came into my office for the list, and when I told him he could not bid because he owes back taxes, he stated that’s ok, then I receive this bid from Ms. Snow. I do not know if they are married, living together, etc. but I do know they are connected and I feel that the board needs to find out further information before making a decision on this particular bid.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to table the repository bid from Ms. Snow for parcel WN-868-6847 until further clarification is made. Motion carried unanimously.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to accept the bids on parcels SH-368-2617, and WN-001-215358. Motion carried unanimously.
Resolution #3111 DUI Grant application: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve Resolution 3111 for the submission of the DUI Grant. Motion carried unanimously.
Personnel Transaction Report
August 9, 2018
New Hires for Warren County
Changes for Warren County Employees
Commissioner Benjamin Kafferlin did mention that there is one change that is not on the list, and that is Ronna Tipton being promoted to Director of Human Services.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve/ratify the personnel report as presented. Motion carried unanimously.
Commissioner Benjamin Kafferlin stated that while he has fallen behind schedule on his 50 n 50 project, he will be doubling up to catch up on his visits to business in the county.
Commissioner Benjamin Kafferlin went on to state that he had a meeting this morning at Family Services, and was very impressed. He encourages his fellow commissioners to set up a meeting for a visit and a background on where they fit in with the county.
Commissioner Benjamin Kafferlin then stated that during the CCAP Conference banquet on Tuesday evening, Commissioner Jeff Eggleston was presented with the “Outstanding Commissioner of the Year” award. He then thanked Commissioner Jeff Eggleston for his hard work, and congratulated him.
Commissioner Jeff Eggleston thanked the staff of Warren County for the jobs that they do. They make it easy to do my job.
Commissioner Benjamin Kafferlin asked Commissioner Cindy Morrison if she would like to say anything, to which she stated that she wanted to address Mr. Scully and his brine question. She then went onto elaborate on the alternative of brine to see if there is any funding for the municipalities, she has also spoken to the Conservation District.
Joe Scully, stated that there is a mixture of emotion between municipalities on the usage of brine. I personally feel that a municipality should not be charging residents to do dust control in front of their homes, that is the responsibility of the municipality.
Commissioner Jeff Eggleston stated that a survey of a few questions has been sent to the municipalities to gather information on who used it, and if they have an alternative, and are they interested in possibly doing a bulk purchase. It is clear that you are either for it or against it.
Adjournment: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Benjamin Kafferlin to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 12:43 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner