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07/25/2018 Commissioner Public Meeting Minutes

Warren County Commissioners Public Meeting

July 25, 2018 12:00 p.m.

Jackson Courtroom

 

Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.

 

Staff Present: Pamela Matve, Chief Clerk; Lisa Rivett, Director of Elections, Ed Burris, Veteran’s Affairs Director, Lori Bimber, Register and Recorder, Public Safety Director Todd Lake, Ronna Tipton, Acting Human Services Director, and Meredith Ketcham, C&Y Administrator

 

Citizens Present: Josh Cotton (WTO), Joe Scully, Justin Lake, Bianca Villella, Mark Turner, and Tyler Nichols

 

Announcements:

 

Commissioner Benjamin Kafferlin listed the meetings to which either two or all three Commissioners were together since the last meeting, and Commissioner Cindy Morrison added one listing from Monday morning.

 

Commissioner Benjamin Kafferlin listed the important correspondence that was received by the office: Unclaimed property that Eric Hern, Fiscal Director will be working on, it is less than $1,000.00, Black Fly spry will be happening, Town Hall in Columbus this week, SEFA grant audit, and Pomapps software to which a meeting will be set up soon.

 

Public Hearing:

 

Public Comment:

 

Consent Agenda:

 

            Agenda Content: There were no changes to be made to the agenda.

 

            Minutes from the July 11, 2018 Meeting: There were no changes to be made to the minutes.

 

            Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $489,234.00 and in          the Erie bank account a balance of $197,193.00. The total payouts are approximately        $354,972.00.

 

Proclamation for National Disability Voter Registration Week and Pretrial, Probation and Parole       Supervision Week were read.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the July 11, 2018 minutes, and the fiscal report as presented, and the proclamations as read. Motion carried unanimously.

 

Old Business:

 

New Business:

 

ABM Presentation: Tyler Nichols of ABM, gave a presentation on the guaranteed energy savings program and the procurement process. He stated that Warren County has an opportunity to replace some infrastructure without using tax dollars, but by borrowing against the savings.

 

Tyler Nichols went on to explain the concept, and the new legislation that was passed to be able to borrow against the guaranteed savings, to put in more efficient energy saving equipment, switches etc.

 

Commissioner Cindy Morrison asked, what if you do not see the savings that you state we will accomplish. Mr. Nichols stated that ABM has to contractually guarantee the savings we state you will see. For example if we state that you should see a savings of $250,000.00 per year, and your savings is only $200,000.00, then ABM must write you a check for the remaining $50,000.00. That is why any company will low ball your savings, so in a sense you will see a larger savings than stated.

 

Commissioner Benjamin Kafferlin ask about the RFQ process to which Tyler Nichols stated is the next step in this process. Warren County must put out a request for qualification from interested Energy Services companies for the implementation of a guaranteed energy savings program, to which ABM would submit their qualifications.

 

Commissioner Cindy Morrison asked if these firms are on a state qualified list to which Mr. Nichols stated that no all of them are but there are approximately 20 that are, and ABM is on the state list.

 

Commissioner Benjamin Kafferlin stated that this brings up Resolution #3010 which would give authorization to put out the RFQ.

 

Commissioner Cindy Morrison questioned the need for a resolution, to which Commissioner Benjamin Kafferlin stated that this is a large project and it just gives us a higher of level of openness.

 

Commissioner Jeff Eggleston asked about the potential savings that Warren County could see. To which Mr. Nichols stated that preliminary review we see approximately $100,000.00. Commissioner Cindy Morrison said I am surprised you gave that figure out before submitting your RFQ. Mr. Nichols stated that Commissioner Jeff Eggleston asked, and we want to be as open and honest as possible.

 

Commissioner Benjamin Kafferlin stated that this is based on a quick audit and a more in-depth investment audit will be done.

 

Joe Scully applauded the commissioners if their efforts and asked how long the project will take and the county will start seeing savings.

 

Tyler Nichols stated that a good time line is 9-12 months depending on the size of the entire project.

 

Joe asked if they have seen the upstairs, to which Commissioner Benjamin Kafferlin stated yes, showed them upstairs.

 

Public Safety Director Todd Lake asked about the 911 building and how this comes into play as the county does not own the building. Commissioner Benjamin Kafferlin stated that the Rouse Board would have to be on board of course.

 

Commissioner Benjamin Kafferlin stated that I support this project as it affords us to do much needed maintenance on the building without having to raise taxes. This will also put into place a capital improvement plan for the future. Thank you to ABM who has taken the time to come many times and make reviews in order to see if this was a viable initiative for the County.

 

Resolution 3010 Authorizing Release for RFQ: Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve Resolution #3010 giving authorization to put out the RFQ for the guaranteed energy savings project. Motion carried unanimously.

 

Approval of the C&Y Needs Based Plan Narrative: Meredith Ketcham, C&Y Administrator stated that the advertising has been done, and the plan is out for public review. She discussed how Children & Youth will spend the money they receive, and the challenges they face along with the goals they have.

 

Commissioner Jeff Eggleston stated that being a part of the QSR program he would like to thank Meredith and her staff for the hard work they do in the situations they are dealing with.

 

Commissioner Cindy Morrison thanked Meredith Ketcham, C&Y Administrator for the work she did on the narrative.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Children & Youth Narrative for the needs based plan. Motion carried unanimously.

 

Ratification of the Joinder Agreement with Forest County: Ronna Tipton, Acting Human Services Director, explained that in the past Warren County Children & Youth was included in the joinder agreement with Forest County. While both Forest and Warren Counties have their own Children & Youth divisions, this amendment to the joinder will remove only the Children & Youth from the Joinder. Human Services will remain joinder with Forest County.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the amendment to the Joinder Agreement with Forest County. Motion carried unanimously.

 

Intergovernmental Agreement with the PA State Police: Commissioner Benjamin Kafferlin stated that this Intergovernmental Agreement is a formality for Warren County to get access to the PA-Starnet telecommunications system as part of the Motorola agreement.

 

Public Safety Director Todd Lake stated that in a prior meeting Commissioner Cindy Morrison asked what will happen if the state decides that we can no longer be on their communications network for free any longer. Todd Lake stated that this puts the handshake in writing. It will be at no cost to the county and will be reviewed every five years. Either party may opt out but must give the other party a three year notification.

 

Joe Scully commended the commissioners and Public Safety Director Todd Lake for getting this in writing.

 

Commissioner Jeff Eggleston stated that this will eliminate many of the tower sites that are being used saving the county money in maintenance and repairs. If the state would decide to kick us off their system for free, that would give us three years to come up with a new plan.

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Intergovernmental Agreement with the Pennsylvania State Police for use of the PA—Starnet communication system. Motion carried unanimously.

 

 

Personnel Report:

 

Warren County

Personnel Transaction Report

As of

July 25, 2018

 

New Hires for Warren County

Changes for Warren County Employees

 

Separations

 

Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve/ratify the personnel report as presented. Motion carried unanimously.

 

Closing:

 

Commissioner Comments:

 

Adjournment:  Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Benjamin Kafferlin to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 12:55 p.m.

 

Respectfully submitted,                                                   Approved:

 

Pamela J. Matve                                                             Jeff Eggleston, Secretary

Chief Clerk                                                                    Warren County Commissioner