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07/22/2020 Commissioner Public Meeting Minutes

Warren County Commissioners Public Meeting

July 22, 2020 5:30 p.m.

Main Courtroom

 

Commissioner Tricia Durbin called the meeting of the Warren County Commissioners to order with Commissioner Jeff Eggleston present and Commissioner Benjamin Kafferlin present virtually.

 

Staff Present: Pamela Matve, Chief Clerk, Michael Lyon, Zoning Officer, Kenneth McCorrison, Public Safety Director, Eric Hern, Fiscal Director, and Meredith Ketcham, Children & Youth Administrator

 

Citizens Present: Thomas Kollar, Diana Hoffner, and Jim Stec

 

Announcements: the meeting is being recorded

 

Meetings held since the last meeting: Commissioner Tricia Durbin stated that since the last meeting there has been one executive session to discuss the Trump law suit, and 3- meetings where two or more commissioners were together, but no action was taken.

 

Correspondence: Commissioner Tricia Durbin stated that there was an agreement signed with Warren General Hospital in regards to COVID-19 testing for our inmates when necessary.

 

Commissioner Benjamin Kafferlin stated that due to the COVID emergency he signed this contract before it came to the public.

 

Public Comment: None

 

Consent Agenda:

 

  • Agenda Content: Commissioner Tricia Durbin reviewed the items on the agenda and stated that the USDA loan should be added under old items, and this is still tabled.

 

Minutes from the July 8, 2020 Public Hearing and Public Meeting: No corrections or additions to be made.

 

Finance Report: Commissioner Tricia Durbin reviewed the finance report stated that balance in the general fund is $668,092.00 and in the Erie Bank Account, $649,871.00.

 

Commissioner Tricia Durbin stated that do date we have pulled $2,000,000.00 from the TAN.

 

Personnel Report: Commissioner Tricia Durbin reviewed the personnel report

 

Proclamation(s): Stevens Johnson Syndrome (SJS) Awareness Month

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agenda, the minutes from the public hearing and the commissioner meeting of July 8, 2020, the personnel report, and the proclamation(s) as presented. Motion carried unanimously.

 

Old Business:

 

USDA Loan Agreement - Tabled

 

New Business:

 

Resolution 3163 Authorizing Blighted Remediation Grant Submission: Commissioner Jeff Eggleston stated that he is working on a grant for blighted remediation and while we do not have a figure as of yet it will be an amount up to $300,000.00. He is waiting for quotes to demo a couple projects. Listed below are the quotes and properties received to date:

 

Address City/Town State ZIP Demolition Cost
277 Main Street Tidioute 12000
109 Oak Street Sheffield PA 16347
59 2nd Mill Street Sheffield PA 16347
104 W 3rd Avenue Warren PA 16365 98860
1 East Main Street Youngsville PA 62500
13 Madison Avenue Warren PA 16365 12200
$185,560.00

 

All properties will have a match from the property owners except for 13 Madison Ave. the county will put a match of $1,000.00.

 

Motion was made by Commissioner Jeff Eggleston seconded by Commissioner Benjamin Kafferlin to approve Resolution 3163 for the submission of a grant for blighted remediation in the amount not to exceed $300,000.00. Motion carried unanimously.

 

Approval of Zoning Ordinance 255, Deerfield Twp. to join County Zoning: Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve Zoning Ordinance 255 allowing Deerfield Twp. zoning to come under the county. Motion carried unanimously.

 

Approval of Zoning Ordinance 256, parcel WN-544-353000 from R1 to R2: Commissioner Tricia Durbin asked about the difference between R1 and R2. Michael Lyon stated that R1 is for single family dwellings where R2 allows multiple family dwellings such as apartments and duplexes.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve Zoning Ordinance 256 changing parcel WN-544-353000 from R1 to R2 district. Motion carried unanimously.

 

Request for Tax Forgiveness from the Redevelopment Authority; 58 Bush Lane, Tidioute: Commissioner Jeff Eggleston explained that the RDA has this property where it will be donated to them. County tax portion is $55.24 and the Tax Claim fees are $195.00. The RDA is asking that these taxes be forgiven so they can proceed to take care of the blight. Phil Gilbert, Director of Tax Claim is requesting the same from the other taxing bodies.

 

Motion was made by Commissioner Jeff Eggleston seconded by Commissioner Benjamin Kafferlin to approve the request from the Redevelopment Authority to forgive the taxes on 58 Bush Lane in Tidioute so that they can take ownership and remove the blight. Motion carried unanimously.

 

Approval of Agreement with Emergency Services Marketing Corp. (Iamresponding software): Commissioner Tricia Durbin reviewed this agreement stating there is a base subscription fee of $69,145.00, a set up fee of $525.00, and telephone charges of $245 each year. This is a five-year agreement.

 

Kenneth McCorrison, Public Safety Director reviewed this agreement stating that it is am Iamresponding program that was recommended by the EMS Task Force. Inside this program there is a scheduling module that can be used by all fire departments stating if they have someone available and at one time. Therefore, if one department has no one available, 911 dispatchers can see this and call out an available department saving precious time. There are 14 departments that are paying for this subscription themselves and speak highly of the program.

 

Commissioner Benjamin Kafferlin stated that he feels it is the responsibility to help our volunteer departments as much as we can. This will take the burden of cost off of them, as we all know their budgets are very tight. And this an be paid for by CARES ACT funding.

 

Commissioner Jeff Eggleston asked what happens after five years, what will the county’s cost be? Commissioner Benjamin Kafferlin stated that the Commissioners in office will make that decision.

 

Commissioner Jeff Eggleston asked if this program was 911 fund eligible. Kenneth McCorrison, Public Safety Director stated yes, it is except that currently these funds cover our dispatcher wages.

 

Commissioner Jeff Eggleston stated, rather than five years to approve, cam we get some answers on what percentage would be 911 fund eligible. Commissioner Benjamin Kafferlin stated that it is all 911 eligible but there is no extra funding after dispatcher wages are paid. He went onto state that there is talk that the 911 fund distribution will be increased.

 

Motion was made by Commissioner Jeff Eggleston seconded by Commissioner Benjamin Kafferlin to approve the Agreement with Emergency Services Marketing Corp. (Iamresponding software) to be paid for with CARES ACT dollars. Motion carried unanimously.

 

Commissioner Jeff Eggleston then went on to state that in his perspective any items for CARES ACT funding should be brought to a work session. Having a compiled list of items needed/wanted so that the decision can be discussed on where to spend this money and we are all on the same page.

 

Commissioner Benjamin Kafferlin agreed, then stated that there are many moving parts and we need to prioritize.

 

Approval of the CYS needs based narratives: Meredith Ketcham, Children & Youth Administrator stated that narrative was published on Monday. There is a copy in the Commissioner’s office for the public to review. Meredith then reviewed the number of placements they had in 2019 and 2020 stating the majority of them have been drug related placements. The CYS budget will be ready in September.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the CYS Needs Based Narrative as presented. Motion carried unanimously.

 

Approval of the CWIYS Mou agreement: Meredith Ketcham, Children & Youth Administrator stated that the CWIYS is the computer data program that is mandated to be used. They are anticipating a move to a statewide system soon.

 

Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with CWIYS. Motion carried unanimously.

 

Commissioner Jeff Eggleston then took a moment to thank Meredith Ketcham, Children & Youth Administrator and her staff to the hard work they do.

 

Closing:

 

Commissioner Jeff Eggleston asked if the Iamresponding program will replace what the 14 departments are using already.

 

Commissioner Benjamin Kafferlin stated yes it will and those departments will get a rebate once ours is up and running. Every agency will be a user on this system.

 

Meredith Ketcham, Children & Youth Administrator asked if this will include CYS calls. Kenneth McCorrison, Public Safety Director stated yes, and that this system can be notified by email and or phone.

 

Commissioner Jeff Eggleston asked if this will address the text messaging issue to which Kenneth McCorrison, Public Safety Director stated yes, it will provide consistency.

 

Commissioner Comments:

 

Commissioner Benjamin Kafferlin stated that during the Conservation Board meeting it came up that the appointment process is coming up. They have asked that there be some sort of criteria that must be met before being appointed.

 

NW Planning Commission is working with him on hiring a consultant for the broadband.

 

Extension office will be back in the 911 building this week.

 

Commissioner Tricia Durbin stated that at the COG meeting, there was a presentation from a person that works with the prison where license plates are made. They also stated that besides license plates, the inmates make clothing items, benches, etc. These items can only be purchased by government agencies.

 

Adjournment:  Motion was made Commissioner Tricia Durbin, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.

 

Meeting adjourned 5:50 p.m.

 

Respectfully submitted,                                                                          Approved:

 

Pamela J. Matve                                                                                      Jeff Eggleston, Secretary

Chief Clerk                                                                                             Warren County Commissioner