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Warren County Commissioners Public Meeting
May 9, 2018 12:00 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk; Eric Hern, Fiscal Director; Public Safety Director Todd Lake, Ken McCorrison, and Meredith Ketcham
Citizens Present: Josh Cotton (WTO); Joe Scully, and Mark Silvis (WNAE)
Commissioner Benjamin Kafferlin stated that he and Commissioner Jeff Eggleston met with Lisa Rivett, Director of Elections regarding delivery of voting machines.
Commissioner Benjamin Kafferlin stated there was one piece of correspondence received. He went on to explain that several months ago Child Support Enforcement did an audit of our Domestic Relations. Domestic Relations did a good job at providing the documentation that was need, but our fiscal director at the time did not. Therefore this resulted in the county owing the state approximately $160,000.00
Due to the diligence of Judy Kuzminski, Paul Pascuzzi, and Eric Hern, Fiscal Director, we were able to provide the proper documentation and now the county only owes the state approximately $30,000.00 which can be paid over time by the contributions we receive from the state to our Domestic Relations Department.
Commissioner Benjamin Kafferlin stated that he is very grateful for the State allowing us a chance to make this right.
Public Safety Director Todd Lake stated to the Commissioners that the aging radio system of 911 is becoming a problem. While I have brought this up many times in the past five years as something to be thinking about, it is time to bring it to the very front. Getting fire departments tripped sometimes take two to three times. A few of our radios purchased in 2007 cannot be fixed as they are outdated, some of our equipment is over 30 years old.
Most counties have moved to a P25 system. I implore the commissioners to review the plan and approve. Yes, it will be expensive, but with the states help it will only cost about 25% of the total project cost.
Commissioner Jeff Eggleston asked Public Safety Director Todd Lake to explain Interoperability system compared to what we have now.
Public Safety Director Todd Lake stated that currently city police, fire, ems, 911 have to go through 911 to communicate. Example, If they are on a fire and city police have the road blocked off three blocks down, and they need to let them know to move their vehicle as a fire truck needs to come through, they one have to walk down and tell them face to face, or they must call into 911 and then 911 has to relay the message. With the P25 system, they can move to a station and talk directly.
Commissioner Benjamin Kafferlin asked if our analog system also poses a security threat to our police etc.
Public Safety Director Todd Lake stated that yes it does as with our current system, all conversations are picked up by scanners, and if they are going to a house that they need to serve a warrant, that person can flee before they get there, or if they are dangerous, he can be ready with his weapons. The P25 system can be encrypted so that certain channels cannot be heard by the public scanners.
Joe Scully asked about the cost, to which Tod Lake did not want to talk about the cost at this point. Joe Scully stated that is fine, I still feel that this something that needs to be seriously considered as it may save lives.
Commissioner Benjamin Kafferlin asked, so if there was one thing the commissioners could do to make a difference is to approve this P25 system to which Todd Lake stated yes, partnering with the State makes us in a good position to put this system in compared to trying to do it without their financial support.
Agenda Content: Commissioner Benjamin Kafferlin stated that he would like to add the following to the agenda: EECA payroll Agreement, Resolution #3109 creating the Emergency Services Chaplain, and the appointment of Chaplain
Minutes from the April 11, 2018 Meeting: There were no changes to be made to the minutes.
Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $787,469.00 and in the Erie bank account a balance of $197,006.00. The total payouts that include payroll, health insurance etc. is $247,175.00.
Proclamations Bicentennial of the US District Court for Western District of PA., National Skilled Nursing Care Week were read.
Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the April 25, 2018 minutes, the fiscal report as presented, and the Proclamations as read. Motion carried unanimously.
Agreement with Aladtec: Commissioner Benjamin Kafferlin stated that this is a scheduling software that was presented to us by public safety. After evaluating several platforms, and the fact that this will integrate with the payroll company we are looking at I feel it is a good move.
Commissioner Jeff Eggleston asked if this is exclusive for public safety to which Commissioner Benjamin Kafferlin stated at this point yes, and if we find it works well we will then roll out to other departments.
Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the agreement with Aladtec. Motion carried unanimously.
Agreement with AVANCO: Meredith Ketcham, Children & Youth Administrator briefed the public on why we are signing this agreement when we agreed to AVANCO at the beginning of the year. Meredith stated that they are making an upgrade, and each time they do, we have to sign a new agreement.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the agreement with AVANCO. Motion carried unanimously.
Resolution #3108 Supporting the background checks for all paid and volunteer firefighters: Commissioner Benjamin Kafferlin stated Representative Kathy Rapp has taken the initiative to change Title 35 making it a requirement for firefighters to do background checks and make sure they have their Act 34 Child Abuse Clearances. Today by the suggestion of Joe Scully, we are passing this resolution to show our support of Representative Rapp and her efforts.
Commissioner Jeff Eggleston took a moment to thank Representative Rapp for taking the initiative to address this issue, and to Commissioner Benjamin Kafferlin for writing this resolution. Commissioner Benjamin Kafferlin stated that writing this resolution was a team effort and he thanked Pamela J. Matve, Chief Clerk for drafting the larger part of this resolution.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to adopt Resolution #3108 to show our support of making sure all firefighters have their Child Abuse Clearances. Motion carried unanimously.
Resolution of Local Match for the Transit Authority: Commissioner Jeff Eggleston explained that the counties local match helps the Transit Authority in drawing funds from the state to keep the bus line active. He went on to state that there are municipalities that do contribute, but I would like to see them contribute more for this services.
Joe Scully stated that he know Glade has two stops in their municipality, but never have we gotten a letter stating an amount that should be paid, it has always been a letter asking for contributions. Commissioner Jeff Eggleston stated that maybe that needs to change in the future.
Commissioner Benjamin Kafferlin stated that he is from Spring Creek where there is no bus service, therefore I would like to see a bigger contribution from municipalities that have this service so that the county and tax payers are not footing he larger amount.
Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the resolution for the local match for the Transit Authority in the amount of $34,700.00. Motion carried unanimously.
ECCA Payroll Service Agreement: Eric Hern, Fiscal Director apologized for putting this on the agenda without prior review, but I just got the price negotiated down at the end of the day yesterday. I have vetted several companies and ECCA out of Erie is the best by far on price, experience etc. They do the payroll for Erie County, United Refining, and Superior Tire. The cost of approximately $13,000.00 per year includes the payroll for Human Services and the County. They are responsible for W2 processing, tax filings, etc. allowing fiscal to focus on other projects. I highly recommend that we move forward for a July 1 start date.
Commissioner Benjamin Kafferlin stated that this is one of the best things we can do, and it will save time.
Commissioner Jeff Eggleston stated that we have talked about this step many times over the past two years. If you are comfortable I will agree.
Motion was made by Commissioner Benjamin Kafferlin, seconded by Commissioner Jeff Eggleston to approve the Payroll Service Agreement with ECCA. Motion carried unanimously.
Resolution #3109 Commission of an EMS Chaplain in Warren County and the appointment of this positon: Commissioner Benjamin Kafferlin stated that this is being presented today largely at the request of Public Safety. They have been on many incidents of disaster or fatality where a Chaplain would have been greatly appreciated. After the article in the paper after the work session on Monday, I had one gentlemen contact me with interest therefore I am also asking that Daniel Stanley be appointed. In the future I will come forth with possibly another appointment as I have also had someone else contact me before today’s meeting.
This is a voluntary position, and there is no cost to the county except for the training provided by the state.
Chaplains provide prayer, grief counseling and related services to responders, victims, and their families. This is voluntary, and there is no cost to the county except for the training provided by the state.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve Resolution #3109 commissioning the voluntary position of Emergency Services Chaplain and appoint Daniel Stanley as the first Warren County Emergency Services Chaplain.
Commissioner Jeff Eggleston thanked Commissioner Benjamin Kafferlin for his efforts on putting this together.
Commissioner Benjamin Kafferlin stated that this is one more way of how the county can show support to various organizations without costing money. Our Emergency Responders, Emergency Medical Service, Firemen deal with many issues when they are on a scene if it be an accident with a fatality, or a house fire, and to have a Chaplain that can help them deal with a death, or a family member who is there watching is a very important part of getting through the situation.
After no further comments, the questions was called and the above motion carried unanimously.
Personnel Report: Commissioner Benjamin Kafferlin read the report stating that we have the following:
New Hires for Warren County
Motion was made by Commissioner Jeff Eggleston , seconded by Commissioner Benjamin Kafferlin to approve/ratify the personnel report as presented. Motion carried unanimously.
Adjournment: Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 12:05 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner