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Warren County Commissioners Public Meeting
April 24, 2019 12:00 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk, Phil Gilbert, Eric Hern, Fiscal Director, Lori Bimber, Register and Recorder, Ed Burris, Director of Veteran's Affairs, Dan Glotz, Planning & Zoning Director, Nathaniel Schmidt, Sheriff Kenneth Klakamp, Chief Deputy Charles Fetzeck, and Lorri Dunlap, Grants Administrator
Citizens Present: Josh Cotton (WTO), Joe Scully, and Connie Zaffino
Announcements: Commissioner Benjamin Kafferlin announced that the meeting is being recorded.
Commissioner Benjamin Kafferlin stated that other than the cleanup efforts where Commissioner Jeff Eggleston and I were together, with no decisions being made were the commissioners together.
Commissioner Benjamin Kafferlin then stated that the only correspondence he has received and assumes the other two have also received is from a gentlemen in Chautauqua County that is concerned about a landfill they want to put into Carroll twp.
The public hearing was opened at 12:05 to take comments and questions regarding the revisions to the procurement policy in order to receive federal funds.
Lorri Dunlap, Grants Administrator, explained that this change pertains to the amounts of the projects for getting phone quotes, printed quotes, and going out to formal bid.
Joe Scully asked how much do we get in funding and Lorri Dunlap stated that the county received approximately $220,000 each year in CDBG funds.
After nothing further, motion was made by Commissioner Cindy Morrison, second by Commissioner Jeff Eggleston to close the public hearing. Motion carried unanimously.
Public Hearing was closed at 12:08 and the normal meeting resumed.
- Agenda Content:
Minutes from the April 10, 2019 Meetings: no changes
Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $559,157.00 and in the Erie bank account a balance of $447,897.00.
Eric Hern commented that a drawdown of the TAN will take place within the next week. Commissioner Benjamin Kafferlin stated that we are below the TAN draw from past years. Commissioner Cindy Morrison asked Mr. Hern why this is. Eric Hern stated that in January he contacted some of the vendors that normally were paid at the beginning of the year and they agreed to wait until June for their payments.
Commissioner Jeff Eggleston thanked the Fiscal Department for doing everything they could do to save on interest.
Proclamation(s): Mental Health Awareness Month and Apraxia of Speech Awareness Month
Commissioner Jeff Eggleston stated that the Forest Warren Human Services and the Forest Warren Mental Health Wellness Association both support this proclamation.
Commissioner Benjamin Kafferlin stated that this reminds him of the impact in our county with the closing of the forensic unit at the State Hospital.
After reading the Apraxia of Speech awareness proclamation, Commissioner Cindy Morrison stated that being a new grandmother has opened her eyes to the many diseases out there, and it is very important to help our children/grandchildren succeed in life.
Commissioner Benjamin Kafferlin stated that this was brought to my attention last year by the Hamerbeck family for that son who deals with Apraxia of Speech issues. After it was passed, we got a photo from him and the smile on his face makes this a pleasure to pass.
Citations(s): Commissioner Benjamin Kafferlin stated that today he wants to take time to thank many county staff for their work during and after the April 14, 2019 tornado. These are as follows:
Ken McCorrison, Public Safety Director Kale Asp, Deputy Director of Public Safety
Scott Rose, Deputy Director of EMS Sheriff Kenneth Klakamp, and the Sheriff’s Office staff
Brian Bull and the Assessment Office Staff Mike Wadlow
Shashawn Maze Zachary Raines
Scott Nugent Matt Nordin
Commissioner Benjamin Kafferlin stated that there are many others that will be addressed such as the various organization that contributed.
Commissioner Jeff Eggleston stated that he is incredibly proud with the work from our staff, municipalities, etc. for the work done during and after the incident. I don’t think they could have done a better job. Very impressive efforts in a very difficult situation, these citations are well deserved.
Commissioner Cindy Morrison stated that Ken McCorrison, Public Safety Director stepped up and did an excellent job. I appreciate Ken McCorrison for keeping me in the loop.
Joe Scully stated that the tornado proves that Team work is the victory to success.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the April 10, 2019 minutes, fiscal report as presented, the proclamations as read, and the citations as presented. Motion carried unanimously.
Sharing GIS Information: Solicitor, Nathaniel Schmidt, stated that he had some questions for NW Commission and he is awaiting answers before completing this agreement.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to table this until further notice. Motion carried unanimously.
Resolution #3137 approving the revisions to the Procurement Policy for Expenditure of Federal Funds: Lorri Dunlap stated that the revision being made adhere to CFR200.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve Resolution #3137 approving the revisions to the Procurement Policy for Expenditures of Federal Funds. Motion carried unanimously.
Addendum to the School Resource Officer Agreement: Sheriff Kenneth Klakamp stated that the SRO program has been in place for two years now. We have three officers trained to be SRO’s and two have gone through the advanced training. This program has been very successful, we still have our incidents but we will never get rid of them all together. The alternate education students have built a relationship with our SRO’s.
Sheriff Kenneth Klakamp went on to state that he received an email that the staff think our officers are doing a phenomenal job.
We are thinking of bringing the SAD program back and having the SRO’s conduct the program.
Commissioner Benjamin Kafferlin stated that the life of the agreement has been extended for three years with built in increases to cover the wages and vehicle. This program is no cost to the county. This has been reviewed by our Solicitor.
Joe asked if there was any possibility of putting in four SRO’s so they can be more present.
Commissioner Benjamin Kafferlin talked about the structure of the agreement so that it does not cost the county any extra money to do this. Therefore it would be on the initiative of the school if they want to put additional funding into the program.
Connie Zaffino stated that she has worked in the school system and I agree that the students are very comfortable with the SRO’s being there. They walk the halls and interact with the students; it does give them a sense of security.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Addendum to the School Resource Officer agreement. Motion carried unanimously.
Award of various projects; Jail Elevator, Courthouse Elevator, Slate Roof Repair: Commissioner Benjamin Kafferlin stated that months ago an agreement was made with First Internet Bank for the projects being done through ABM. While the ABM projects was edited, we are now taking the difference in the financing they secured to secure financing for these projects.
Commissioner Benjamin Kafferlin stated that the bids we are awarding today are the following:
Jail Elevator $193,100.00, Courthouse elevator $229,750.00, both awarded to Fred Burns, and the Slate roof repair $345,150.00 awarded to Durable Slate Company. He then added that there will be a signage project (did not need bid out) at a cost of $12,756 for a total financing package of $1,175,556.00.
Commissioner Benjamin Kafferlin went onto state that each bid has elements that may or may not be used such as extra slates above what is included in the base bid.
Commissioner Jeff Eggleston stated that the jail elevator absolutely needs done for the security of our correctional staff. As many of you are aware that the courthouse elevator is down quite often, and this is the only elevator to the third floor. The Slate roof has been looked at for many years but never done; we were expecting a cost of one million dollars, as you can see the cost is much lower than we anticipated.
Commissioner Jeff Eggleston stated that he feels very confident in these bids and the projects fall into the realm of what ABM was going to do, but at higher costs.
Commissioner Cindy Morrison stated that it is no secret I was not involved with ABM and this is a considerable loan you two have agreed to take. She feels that there are things that could have been done differently.
Commissioner Benjamin Kafferlin stated that he is pleased that these issues are finally getting addressed. We have stopped kicking the can down the road. This is the most fiscally responsible way to get this done.
Commissioner Cindy Morrison stated that we were debt free a month ago, and now we are taking on debt. There were other measures/processes that we could’ve done.
Commissioner Benjamin Kafferlin asked what other process? To which Commissioner Cindy Morrison stated that we could have bid each project out separately and financed when needed.
Commissioner Benjamin Kafferlin stated that each of these were bid out separately, and by financing the volume allows for a much lower interest rate.
Commissioner Jeff Eggleston stated that to get the savings all projects have to be done at once to see the energy savings. We spend $150,000 per year to put band aids on these projects each year. Now we will spend $150,000 per year over time and address all the issues at once and quit putting band aids on them. The county has never been debt free, we always have debt.
Commissioner Jeff Eggleston went on to state that he is asking his fellow board members, that if there is something you do not agree with, please make a written proposal with what you suggest and get it to the board for consideration and discussion; he went on to state that he has not seen anything from Commissioner Cindy Morrison on any of these projects.
Joe Scully stated that the jail elevator is very important; the roof leaks into the courtroom. I compliment you on getting these done.
Commissioner Cindy Morrison stated I agree with you, and describe this as a shell game at its finest.
Commissioner Benjamin Kafferlin closed the debate and asked for a motion to continue with the meeting.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Benjamin Kafferlin to approve the awarding of the bids as presented. Motion carried two to one with Commissioner Jeff Eggleston yes, Commissioner Cindy Morrison no, and Commissioner Benjamin Kafferlin yes.
Scandia Tower Agreement: Commissioner Benjamin Kafferlin stated that this is an emergency agreement with the Commonwealth of PA. As you are aware, the tower in Scandia is no longer an option as this tower was taken out by the tornado. Communication with 911 and Scandia is very spotty without this tower and the Commonwealth of PA has a tower a couple miles down the road and has offered Warren County to place our equipment on this tower.
Commissioner Benjamin Kafferlin thanked Public Safety and our Solicitor for putting this agreement together so quickly.
Nathaniel Schmidt gave a brief explanation on this agreement and reviewed a couple of questions he had. First, section II on page 1; the concrete pad is optional. Secondly we need add a clause allowing the county to terminate if this is not needed beyond ten years.
Commissioner Benjamin Kafferlin did a quick side bar with the solicitor to explain the radio tower usage and the Motorola plan. Nathaniel Schmidt stated that he now understands and there are no edits to be done.
Commissioner Cindy Morrison stated that rules of order needed to be applied and Commissioner Benjamin Kafferlin should have asked for an executive session. After some deliberation, an executive session was called so that Commissioner Cindy Morrison could hear what Commissioner Benjamin Kafferlin had to say to the Solicitor.
Executive Session: A side bar executive session was had by Commissioner Benjamin Kafferlin, Commissioner Cindy Morrison, and Solicitor Schmidt at 1:03 and adjourned at 1:04.
Motion was then made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the Tower agreement with the Commonwealth of PA. Motion carried unanimously.
Joe Scully thanked the commissioners for their efforts to get communication up and running for the Scandia area.
Approval to move forward with financing of Phase II projects: This agreement was signed at the April 22, 2019 work session so that we would not miss the deadline.
Personnel Transaction Report
April 24, 2019
New Hires for Warren County
Changes for Warren County Employees
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Personnel as presented. Motion carried unanimously.
Commissioner Benjamin Kafferlin stated that there needs to be a walk through for records storage areas in the near future.
Commissioner Benjamin Kafferlin thanked all the departments that contributed to the Easter Egg Hunt, and it was another successful event.
Commissioner Benjamin Kafferlin then stated that he would like to Congratulate Connie Snyder for receiving the Permanency Professionalism Award.
Adjournment: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 1:09 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner