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02/27/2019 Commissioner Public Meeting Minutes
Warren County Commissioners Public Meeting
February 27, 2019 12:00 p.m.
Commissioner Benjamin Kafferlin called the meeting of the Warren County Commissioners to order with Commissioner Cindy Morrison and Commissioner Jeff Eggleston present.
Staff Present: Pamela Matve, Chief Clerk, Solicitor Nathaniel Schmidt, Director, Ed Burris, Director of Veteran's Affairs, Phil Gilbert, Tax Claim Director, Lisa Rivett, Director of Elections, and Ronna Tipton, Human Services Director
Citizens Present: Josh Cotton (WTO), Joe Scully, Connie Zaffino, Steven Blume, Aaron Stearns, and Ed Sekarak
Announcements: Commissioner Benjamin Kafferlin announced that the meeting is being recorded. He then listed the various times that two or more commissioners were together at various meetings and or events but no action was taken. There has also been no correspondence received.
Ed Sekarak asked Commissioner Jeff Eggleston if he will be visiting with the Corry and Titusville School Districts regarding the residential tax abatement program.
Commissioner Benjamin Kafferlin stated that he will be meeting with the Corry School District and can also meet with Titusville.
Ed Sekarak stated that Commissioner Jeff Eggleston should attend these meetings also as this is his initiative. Commissioner Benjamin Kafferlin stated that this is an initiative of the board.
Commissioner Jeff Eggleston stated that he can do this, and then went onto state that the School District was in support but wanted to collaborate with the COG to talk with the municipalities before moving forward.
Ed Sekarak stated that this is just one school district in the county, if they are not all on board there could be some issues. He went on to state that they already participate in the commercial LERTA, I can’t imagine why they would not agree to the residential portion.
Connie Zaffino stated that back in January I came to a meeting and asked that I receive the information that I requested in my right to know. Eric Hern, Fiscal Director stated he would talk to the attorney and get back to me as did Ms. Matve; and I have yet to receive anything.
Solicitor Nathaniel Schmidt spoke on this and stated to Ms. Zaffino the county will not make any comments on this issue as it is part of a separation agreement.
- Agenda Content:
Minutes from the February 13, 2019 Meetings: there are a couple edits to be made
Fiscal Report: Eric Hern, Fiscal Director stated there was cash on hand of $555,492.00 and in the Erie bank account a balance of $647,573.00.
Commissioner Benjamin Kafferlin stated that Eric Hern, Fiscal Director could not make the meeting today but stated that by the end of next week we will be making the first drawn down on the TAN.
Proclamation(s): American Red Cross Month, Multiple Sclerosis Week, National Gambling Awareness Month
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve today’s agenda, the February 13, 2019 minutes, fiscal report as presented, and the proclamations as read. Motion carried unanimously.
Approval of the CS McKee Fee Schedule Addendum: Commissioner Benjamin Kafferlin stated that he and Eric Hern, Fiscal Director have negotiated with CS McKee, our pension investment firm, to get a lower rate, and in doing so we are able to see an approximate savings of $12,000.00 for 2019.
Commissioner Jeff Eggleston thanked Commissioner Benjamin Kafferlin for his work on this along with Eric Hern, Fiscal Director.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the addendum to the fee schedule for C.S. McKee as presented. Motion carried unanimously.
Resolution #3134 Opposing the Elimination of the current Behavioral Healthchoices Program: Commissioner Jeff Eggleston explained that HB335 and SB268 essentially will eliminate the Healthchoices program. This program deals with mental health and drug & alcohol. When they allowed this program, it allowed counties to control their programs and the funds. By eliminating this our local needs will be accessed by large companies that are not even local.
Warren County has the most efficient Human Services system, and if this bill passes, we will have a loss of jobs. If the board will approve this resolution Commissioner Jeff Eggleston will forward this to all counties to push them to do the same; oppose this move.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve Resolution #3134 Opposing the Elimination of the current Behavioral Healthchoices Program.
Ronna Tipton stated that currently Warren has 7500 individuals enrolled in the Behavioral Healthchoices program, and Forest County 900. This brings back to the counties 1.6 million to reinvest in services.
Commissioner Benjamin Kafferlin stated that we are not in this to make a profit, we are in this to help the residents of our county and I support this resolution.
After no further discussion the above motion was called to question and the motion carried unanimously.
Approval of the E&M agreement for roof repairs: Commissioner Jeff Eggleston stated that there have been many discussions with ABM regarding the roof repairs. The total of the project is $240,000.00 that has already been approved. Today we are approving the Engineering and Architecture costs of $23,500.00 to make the total project $263,500.00.
Motion was made by Commissioner Jeff Eggleston, seconded by Commissioner Cindy Morrison to approve the Engineering and Architectural costs for the roof repairs in the amount of $23,500.00.
Commissioner Cindy Morrison asked if these are part of the ABM costs. To which Commissioner Benjamin Kafferlin stated no; we approved the ABM project total of approximately 3.8 million, to which they got the financing for 2.7 million. ABM secured the financing institution for the remaining monies for the roof repairs, elevator repair/replacement and the locking mechanisms in the jail. We just need to get the figures to FIB to finalize the financing paperwork.
Nathanial asked if we had the full documentation on the roof repair for him to review, as he has seen the $23,500 but has not reviewed the $240,000 documentation.
Solicitor Nathaniel Schmidt was given the documentation, and Commissioner Benjamin Kafferlin moved the meeting forward while this was reviewed.
Agreement with Johnson Control (Fire Alarm Panel Up grade): Pamela J. Matve, Chief Clerk stated that the fire alarm panel in the jail must be upgraded before the jail elevator replacement project is completed. Johnson Controls has given us a quote of $3,564.00 to do the upgrade.
This has been reviewed by Solicitor Nathaniel Schmidt and he agreed that because this is an upgrade and not a replacement we do not have to go out to bid.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the quote from Johnson Controls to move forward with the fire alarm panel upgrade. Motion carried unanimously.
Lease for MDJ Bauer’s Office: Commissioner Benjamin Kafferlin stated that while MDJ Bauer has occupied the building owned by Big Joes for many years, there has not been a lease agreement in place for a very long time. Solicitor Nathaniel Schmidt has drawn up a lease for all parties to sign so that we have a current lease in our files.
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the lease agreement with Jess Cassel for the MDJ Bauer offices. Contingent upon Mr. Cassel not having an issue. Motion carried unanimously.
Personnel Transaction Report
February 27, 2019
New Hires for Warren County
Changes for Warren County Employees
Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to approve the Personnel as presented. Motion carried unanimously.
Approval of the E&M agreement for roof repairs: Solicitor Nathaniel Schmidt stated that he has reviewed all documentation in is in approval.
The above motion was called to question and the motion carried unanimously.
Commissioner Jeff Eggleston asked Solicitor Nathaniel Schmidt if he wanted to say a few words on the Election matter. Solicitor Nathaniel Schmidt stated that he saw the letter that Lisa Rivett, Director of Elections sent to the Attorney General’s office as he helped her write it. He went on to state that the letter that was sent to all Elections Directors was not sent under legal process nor were statements made under oath.
He went on to state that Ms. Rivett is a very contentious employee and is not accepting gifts from vendors. She provided all the details from visits and conferences in an upfront manner.
Commissioner Benjamin Kafferlin stated that he is very upset with the way the Attorney General has portrayed Ms. Rivett.
Joe Scully stated that he has attended many PSATS conferences, and every one of them has a hospitality room where vendors offer drinks coffee, etc. Ms. Rivett is a very professional employee.
Adjournment: Motion was made by Commissioner Cindy Morrison, seconded by Commissioner Jeff Eggleston to adjourn the meeting. Motion carried unanimously.
Meeting adjourned 12:49 p.m.
Respectfully submitted, Approved:
Pamela J. Matve Jeff Eggleston, Secretary
Chief Clerk Warren County Commissioner